![]() You also save time, since the employees no longer need to search for hours for that one document you need. Now think how much money you'll save when he uses zero sheets of copy paper. Consider this: the average US office worker uses 10,000 sheets of copy paper per year. Yes, you do need to invest in a good scanner, some PDF software, and a cloud system, but those are all one-time payments. Well, a paperless office saves a lot of money. Whenever you are talking to an executive about a product, one of the first questions he'll ask is “How much money I can make out of it" or “how much money will that save me". There are multiple reasons why you should consider moving from copy paper to the digital world. The Reasons Why You Should Go Paperless at Home or OfficeĬompanies that have ventured into the world of paperless offices list many advantages of paperless life. It might take you a month or two, but you'll understand what is needed where. But you'll get the hand of it eventually. We have to note that e-billing and e-payment systems are different, depending on the company. Every bank and utility service provider now has an option for electronic delivery on their website. This is arguably the easiest step, which only requires that you shift your habits and change the way US mail delivers paper documents to you. Not to say that you are a criminal, but you don't want to share documents that contain sensitive information.įirst thing you need to do now is sign up for electronic delivery of utility bills, taxes, and finance reports. If you've ever watched a movie with criminals, you know they shred the sensitive information at the second they get suspicious. You can never be fully sure what happens with the paper you give for recycling. The trick is to shred sensitive information and recycle documents that do not contain sensitive and company-related information. Let's start from the scratch, and get to the finish line. Sorting all the documents in the office is a Herculean task. The thought of packing all those documents, and then unpacking in a new location is gone. When you go paperless, your office is versatile. But let's explain the process of how to go paperless from scratch. How is that achieved? By converting all documents, contracts and photos into digital form, and then stored into a digital world. Nowadays, the paperless office term stands for a work environment in which "the use of paper is eliminated or reduced to minimum use". Microsoft office was responsible for introducing the term Paperless Office in commerce for the first time in 1978. Fast-forward several years, and we now live in an era where companies that have gone paperless are reaping the benefits of technology. Technology was not as advanced back then as it is now. He was ahead of his time, as the conditions for going paperless business were not yet fully developed. Back then, the author predicted that office automation will make paper redundant for routine tasks. The term paperless office was first introduced in a Business Week article in 1975.
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